AO Project Manager

Standalone version - No build tools required!

Projects Overview

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Tasks

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Calendar View

Timeline of projects and tasks

September 2025

Kanban Board

Drag & drop workflow management

Backlog

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Ready

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In Progress

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Blocked

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Overdue

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Completed

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📊 KPI Dashboard

Team performance and project health metrics

📊 Team Summary

👥 Team Workload Overview

📈 Project Health Metrics

📋 Task Status Distribution

⚡ Priority Distribution

⏰ Delay Analytics

📈 Delay Pattern Analysis

🔌 Integration & Automation

Connect with external systems and automate workflows

📧 Message Notifications

Send message alerts 1 day before task due dates

Notify when tasks move between statuses

Message when new tasks are assigned

Daily alerts for overdue tasks

Weekly summary of project progress

Test Message Notifications

📅 Calendar Sync

Export to Calendar

Export tasks and deadlines to external calendars

Import from Calendar

Import calendar events as tasks

🔌 API Endpoints

REST API Access

Connect with other business systems

GET /api/projects List all projects
GET /api/tasks List all tasks
POST /api/tasks Create new task
PUT /api/tasks/:id Update task

Webhook Configuration

Real-time updates to external systems

🤖 Automation Rules

Mark tasks as overdue when past due date

Notify managers of critical overdue items

Archive projects after 30 days of completion

🔔 Nudges & Reminders

AI-powered intelligent reminders and task hygiene automation

🎯 Active Nudges

⚙️ Nudge Settings

🔄 System Nudges

Remind users about tasks inactive for more than 3 days

Alert users 1 day before task deadlines

Suggest next steps when subtasks are completed

🔗 Dependency Nudges

Notify when tasks are blocked and need attention

Alert when dependencies are resolved and tasks can proceed

Notify when changes in one view affect other views

⚖️ Capacity & Bandwidth Nudges

Warn when team members are overloaded (>100% capacity)

Alert when critical tasks have only one owner

Suggest rebalancing when team members are underutilized

AI analyzes and alerts when someone has too many hours assigned for the week

👥 Manager/Escalation Nudges

Escalate critical overdue tasks to managers

Alert managers when tasks are blocked for extended periods

Remind managers of pending approvals

Automatically escalate blocked/overdue tasks to managers

Suggest asking for help from available team members

📋 Nudge History

😊 AI Assistant

Intelligent automation and AI-powered insights for your projects and tasks

💬 AI Chat Assistant

AI Assistant: Hello! I'm here to help you manage your projects and tasks. You can ask me to:
  • Analyze your workload and suggest optimizations
  • Help prioritize tasks based on deadlines and dependencies
  • Generate project summaries and status reports
  • Suggest team member assignments based on capacity
  • Identify potential bottlenecks and risks
What would you like to know about your current projects?
Just now

📊 AI Insights & Analysis

⚖️ Workload Analysis

Click "Analyze" to get AI insights on team workload distribution and capacity.

🎯 Task Prioritization

Get AI suggestions for optimal task ordering based on deadlines and dependencies.

⚠️ Risk Assessment

Identify potential project risks and bottlenecks before they become issues.

👥 Team Optimization

Get suggestions for optimal team member assignments and workload balancing.

⚙️ AI Settings & Configuration

🔌 AI Provider Configuration

Available AI Providers:

Free developer tier - excellent for business analysis and reasoning

Google's latest AI - 60 requests/minute free tier

GPT-4 for advanced analysis - requires API key and billing

Claude for intelligent insights - requires API key and billing

Run AI locally for complete privacy (requires Ollama)

Simulated AI responses for testing and demonstration

Select which AI to use for analysis and chat. FREE options recommended!

Turn on/off AI-powered insights and suggestions

🔒 AI Safety & Verification Rules

🛡️ Strict Verification (RECOMMENDED)

AI cannot modify, delete, or create anything without explicit approval

AI can only analyze and suggest, never auto-apply changes

Require two confirmations for any delete or major change operations

Keep complete audit trail of AI interactions and recommendations

📊 Analysis Permissions

AI can analyze team workload and capacity (read-only)

AI can suggest task ordering and priorities (suggestions only)

AI can identify potential project risks and bottlenecks

AI can suggest team assignments and workload balancing

🧠 AI Behavior Settings

Automatically suggest task prioritization and team assignments

Alert about potential project risks and bottlenecks

AI learns from your preferences and decisions over time

🎛️ AI Rules & Automation

Control how actively AI participates in your workflow

💡 Suggestion Rules

AI will always explain why it's making suggestions

AI must get your approval before making any changes

AI will provide detailed explanations for its recommendations

AI will offer multiple options when making recommendations

📧 Message & Communication Rules

AI will automatically suggest where messages should go

AI will identify and suggest creating tasks from messages

AI will suggest response templates for common situations

AI will flag urgent messages and suggest immediate actions

📋 Task & Project Rules

AI will suggest priority changes based on due dates and dependencies

AI will recommend who should work on tasks based on workload and skills

AI will identify potential project delays and suggest solutions

AI will recommend task relationships and sequencing

🚨 Escalation Rules

AI will automatically notify managers of overdue high-priority tasks

AI will escalate tasks that have been blocked for extended periods

AI will recommend reaching out to team members when stuck

AI will notify when team members are overloaded and need support

🧠 Learning & Adaptation Rules

AI will adapt its suggestions based on your past choices

AI will consider project history when making suggestions

AI will learn your working style and adjust recommendations accordingly

AI will occasionally ask how its suggestions are working for you

🆓 Free AI Provider Setup

💬 Cohere

Get free API key at dashboard.cohere.ai/api-keys

🔮 Google Gemini

Get free API key at makersuite.google.com/app/apikey

🔑 Paid API Configuration

For OpenAI or Claude (requires billing setup)

📧 Messages & Communications

Unified messaging system with AI-powered communication management

🚧

Coming Soon

The Messages & Communications system is under development. This will be a unified messaging platform that replaces traditional email with intelligent, contextual communication.

📥

Unified Inbox

AI-powered message classification and routing to projects/tasks

🤖

AI Suggestions

Smart suggestions for where messages should go and what actions to take

📤

Send from AO

Send messages directly from the platform with project context

🔄

Auto-routing

Automatically route messages to the right projects and team members

📋

Message-to-Task

Convert messages into tasks and action items automatically

🧵

Contextual Threading

Link messages to existing project conversations and history

📅 Planned for Future Release - This feature is part of the comprehensive AO communication platform

⚙️ Admin Panel

Team management and system administration

✅ Admin Panel Status

Admin panel is working! You have full system access.

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👥 Team Members

🔧 System Settings

Data Management

Backup Management

System Reset

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